Payroll Coordinator

Position Information

Position Summary: This position performs the administration of the day-to-day operations of the payroll functions and duties. Must be able to exhibit a high level of discretion and commitment to maintaining strict confidentiality regarding payroll and employee information. Must work well under pressure, meet deadlines, prioritize appropriately, and be able to work independently under moderate supervision. This position also provides miscellaneous accounting support.

Job Responsibilities:

• Administrative
• Processing monthly and biweekly payroll efficiently and accurately
• Upholding strict confidentiality with payroll and other sensitive employee information
• Collecting and verifying timekeeping information and appropriate approvals
• Performing reconciliation from the timekeeping system in Payroll, ensuring data integrity.
• Updating personnel information in the payroll system, as needed
• Compiling, maintaining, and filing all reports, records, and other documents related to payroll
• Maintaining accurate employee information in the payroll system
• Creating and distributing payroll reports/schedules (audit, 990, other)
• Answering payroll-related questions or comments
• Preparing and submitting payroll reports and forms as required by state and federal law
• Preparing Form 941
• Reconciling payroll entries to appropriate payroll general ledger accounts
• Preparing payroll related journal entries
• Coordinating with retirement plan advisors and submitting reports
• Assisting Human Resources
• Reviewing and approving check requests
• Coordinating sales tax audit and workman’s compensation audit
• Performing Perkins bank reconciliation
• Coordinating athletic medical for student athletes
• Other duties as assigned
• Professionalism
• Maintain a professional image
• Keep the work environment neat and orderly
• Maintain a safe environment through adherence to all safety procedures
• Teamwork
• Be proactive in providing information, guidance, and assistance to other employees and departments
• Identify and participate in resolution of departmental/institutional problems with continuous quality improvement as a goal
• Promote desirable relationships with students, staff faculty, and outside parties while promoting the best interests of the University
• Customer Relations
• Make students, parents, faculty, staff, and visitors feel welcome and respected as individuals, treating them with courtesy and dignity
• Exhibit appropriate behavior in an office setting
• Demonstrate effective and respectful communications via phone, email, text, etc.
• Perform other related duties as assigned or requested

Qualifications:

• Education Bachelor’s degree in accounting, finance, business, math, or related field preferred. Experience may be substituted for degree.
• Experience One to five years related payroll or accounting experience preferred; higher education experience helpful
• Knowledge, Skills Strong work ethic and initiative
• & Abilities Accuracy and attention to detail
• Strong organizational and time management skills to balance and prioritize work
• 10-key by touch
• Ability to complete tasks under demanding time schedules.
• Ability to work both as a team and independently with minimal supervision
• Strong analytical and problem-solving skills
• Ability to handle multiple time-sensitive functions and changing assignments.
• Experience preparing journal entries.
• Ability to communicate clearly and effectively both verbally and in writing.
• Experience in preparing and formatting Excel spreadsheets
• Ability to handle complex and confidential information with discretion.
• Considerable judgment is required to work independently and make decisions based on precedent and university policy
• Understand and support the mission and strategic plan of Texas Lutheran University

Physical Demands:

Work requires normal concentration with the ability to tolerate interruptions. Occasionally bend, stoop, and squat. May work at a desk for extended periods. May require long hours during periods of high activity.

Working Conditions:

Work is performed indoors in a traditional climate-controlled office. Works in an environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts. Requires ability to cope gracefully with stress.

Organizational Data:

This is an exempt position, which does not supervise other staff but may supervise student workers.

Professional Affiliations:

Membership in professional organizations is encouraged.

Benefits are competitive. Texas Lutheran University, an accredited university affiliated with the Evangelical Lutheran Church in America, is located 35 miles from downtown San Antonio. For more information about TLU, consult our web site at www.tlu.edu. Please submit an application, a resume, and the contact information for at least three professional references to:

Human Resources

Texas Lutheran University

1000 W. Court Street

Seguin, Texas 78155

FAX: (830) 372-6409

E-mail: humanresources@tlu.edu

Review of applications will begin immediately and continue until an appointment is made. Texas Lutheran University has been consistently recognized as a “Great College to Work For” by ModernThink. Texas Lutheran University (TLU) is an official U.S. News & World Report “Best Colleges” selection among regional colleges in the West, ranking second on the list for “Best Value,” and fifth overall. This is the eighth consecutive year TLU has been featured on the “Best Value” rankings. Other notable recognitions include TLU’s acknowledgment as a top 20 regional college for Social Mobility—the fourth year the university has appeared in this category. The University is an Equal Opportunity Employer (EOE) and also is subject to the provisions of the Immigration Reform and Control Act of 1986 (IRCA). Texas Lutheran University is committed to enhancing diversity and inclusion across all levels of the University. Candidates who believe they can contribute to this goal are strongly encouraged to apply.