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TLU COVID-19 Update: May 5, 2020

Below are important updates and previous announcements for Tuesday, May 5.


  • Employee work plan: The President’s Cabinet continually reviews the work plan for employees in its weekly meetings and made the decision yesterday to extend the current work plan, with approximately 80% of staff working from home, until at least May 31. The Cabinet also decided that each VP will work with their departments to create a phased-in plan for a limited number of employees to return beginning in June after important safety protocols and procedures have been outlined and communicated to everyone. Our priority remains the health and safety of our faculty, staff, and students. All efforts regarding increasing activity on campus will be approached in a phased and careful way that is clearly communicated and that will also support our efforts to prepare our campus in the best way for the fall semester.


  • TLU faculty and staff would like to thank our students for the gratitude expressed in the video they produced for us. You’ve moved us beyond words, and we couldn’t be more humbled or proud. We’ve posted it to our YouTube channel so we can share on TLU’s social media accounts for the world to see! Thank you!


  • Drop-off return for textbook rentals: Students may drop off their textbook rentals starting Monday, May 4,from 10 am to 4 pm (Monday through Friday) until Monday, May 18,at the back of the bookstore. To ensure we have a safe and smooth process, please follow these guidelines:
    • There will be signage to direct you to the drop-off area which is on the west side of the Alumni Student Center (ASC)
    • Remain in your vehicle. A staff member, wearing gloves and a mask, will come to your vehicle to collect the returns (If staff members are not present there will be instructions on how to contact them)
    • Make sure each textbook to be returned has the student’s name, ID# and name of the textbook included inside each book.You may print the sample form located on MyTLU by clicking here to use for this or make your own.
  • Drop-off return for library items: Library books and small items (fitbits, DVDs, etc.) may be returned in the library’s book drop at any time. The book drop is accessed via a slot that is located on the front wall of the library, to the left of the main doors as you face the library entrance. Laptop computers on loan from the library may be returned to the bookstore drop-off listed above. As you exit your vehicle to return a library item, please make sure you are wearing a mask while on campus.

The safest way to return books is through the mail:

  • Textbook rental returns via USPS, UPS, etc.: The deadline for returning rental textbooks has been extended an additional week (through May 18) to provide everyone extra time on their returns. Rented textbooks may be returned by doing the following:
    • Include inside each book to be returned, the student’s name, TLU ID# and the name of the textbook. You may print the sample form located on MyTLU by clicking here to use for this or make your own. Ship the returns to the following address: TLU Bookstore 1000 W. Court Street Seguin, TX 78155

*Students can request reimbursement of shipping costs by completing a COVID Emergency Aid Request form and submitting it along with a receipt to Student Financial Services. This can be used for textbooks and library books.

  • Textbook Buybacks: We will not be having an in-store Book Buyback this semester. If you wish to sell back any of your textbooks (perhaps even books from previous semesters), please visit the Sell Textbooks page on Bookstore website. It’s a simple, hassle-free way to earn some cash for your textbooks. PLEASE REMEMBER NOT TO SELL BACK ANY RENTAL TEXTBOOKS. If you are unsure if your book is a rental, contact us and we can verify the status of your book. As always, feel free to email any questions to
  • Move-out process for students still needing to retrieve personal belongings: The State of Texas and Guadalupe County have both lifted their stay-at-home restrictions effective this Friday. In accordance with the updated order, we will resume our move-out process for students needing to retrieve their personal belongings on a scheduled basis. Beginning Monday, May 4, students may return to campus for move-out starting at 9 am. We have created an appointment form for students to sign-up for a time: Click Here To Set A Move-out Appointment. It is important to sign-up so your ID card works or your apartment is accessible. You must sign-up 24 hours in advance so that we can properly prepare for your return to campus. As part of the check-out process, you must complete an online check-out form and return your key. Those details will be on your room/apartment door with the locations where you can return your room/apartment key. If you are unable to check-out the week of May 4, please contact our office at and we will work with you on a plan. Please make sure to prioritize your finals and do not let your move-out plans impact your studies.
  • Room & Meal Plan Adjustments: Room and meal plan adjustments are now posted on students’ accounts and viewable via MyTLU, and checks were mailed April 30. If you still owe a balance after the adjustments, please pay your balance as soon as possible or contact Student Financial Services to make payment arrangements. Students who have registered for summer classes must have paid their remaining spring balance and their summer payment before beginning attendance in the summer classes.
  • Federal Work-Study Students: Through a special dispensation by the U.S. Department of Education, students who worked jobs funded through Federal Work-Study and who are no longer working on campus will receive pay for the weeks they would have worked – up to the amount of their award for spring. These funds are being paid through direct deposit.
  • Emergency Aid: All students have now been mailed the COVID-19 Emergency Aid Request form. We are in the process of sending emails to the students that have submitted requests informing them of their status. You can also see the status of your application by logging into MyTLU and going to the Document Tracking section on the Financial Aid page. Students are encouraged to apply for these federal funds designed to help assist them with financial hardships caused by the COVID-19 pandemic. To help you in this process, we are providing these eligibility details and guidelines and an attached FAQ:
    • Only students who are Title IV eligible are eligible to receive the emergency grant funds. Until we receive more guidance from ED on other alternatives, the easiest way for TLU to confirm a student is Title IV eligible is for the student to file either the 19-20 or 20-21 FAFSA. The FAFSA goes throughthe federal eligibility checks when processed. You do not have to have received federal financial aid, but you must meet this criteria:
    • Eligibility: Be a U.S. citizen or eligible non-citizen. International and DACA students are not eligible for these grants. Be enrolled as a regular student in an eligible degree or non-degree seeking program. i.e. not dual enrollment, auditing classes, etc.
    • Purpose: Must be granted for expenses incurred after March 13, 2020, that are related to COVID-19 such as rent, utilities, course related materials, computer, printer, travel, storage, etc., related to TLU’s move to online classes and closing the campus. This is not an exhaustive list as you may have increased expenses for food, electricity, etc., from being home all the time. Please provide documentation that shows the expenses such as receipts and utility bills. Note: We are not allowed to reimburse for lost wages as they are not an expense even though they are COVID related.
    • Disbursement of Funds: Funds will be disbursed by check to the student. We are not allowed to hold it on account for future semesters nor are we allowed to use it toward any student balance you may owe. Once you have received the funds, you may use the funds to either reimburse yourself for expenses already paid or, if you choose, you can use it to pay your TLU bill. If using to pay your TLU bill, you will need to pay it through your normal means of payment.
    • Timing of Disbursement: We will begin disbursing funds the week of April 27 as requests are reviewed and approved. Students will receive an email once their request has been reviewed and a grant awarded. Students can expect to receive the check within 5-7 days after notice is given. Please note: This grant is for the student and, as such, the request must be completed and signed by the student.

Housing sign-up for 2020-2021:The housing application for 2020-2021 is still available. Priority sign-up is running from April 20-May 3. The application is on the Residence Life page of My.TLU.EDU. For more details about the process, please refer to the email that was sent out earlier. For more information, please contact

Summer classes: Please note that the grading policy will revert to our usual policy. More than 65 classes are on the summer schedule at a rate of $370 per credit hour. This provides students an opportunity to take classes at a lower rate than in the long semesters. As a reminder, May term will be offered online, Summer A will be offered online, and Summer B will be offered with both online and face-to-face courses, assuming health guidelines allow that.

The ASC is open Monday-Friday from 8 am to 5 pm and is closed on the weekends.

President Cottrell’s Livestream Town Hall meetings are available on TLU’s YouTube channel: The events are recorded and all town hall meetings can be viewed on TLU’s YouTube channel.

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Stay safe and be well!

TLU Safety and Emergency Response Committee

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Ashlie Ford

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