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COVID-19 Vaccination and Exemption Reporting

TLU recommends all faculty, staff, and students receive the COVID-19 Vaccine prior to the start of the fall 2021 semester. This recommendation includes the offering of four exemptions.

Vaccination and Exemption Reporting for Fall 2021

TLU is returning to an increased population density on campus with the vast majority of classes offered in-person for the fall 2021 semester. In order to achieve those goals while maintaining our pledge to provide a safe environment in which to live and work, the President’s Cabinet is recommending that vaccinations be required for all students, staff, and faculty. This recommendation includes the offering of four exemptions that individuals have the option of claiming if they so choose. These exemptions cover the requirements of Title VII, ADA, FFDCA, and the Texas Governor’s Executive Order.

As members of a diverse, residential campus community, we all have an important role to play in ensuring the health and safety of everyone in our community. Participation in and observance of this policy is what will enable TLU to return to more regular operations in the safest manner possible for the 2021-2022 academic year. Thank you for doing your part!

COVID-19 Vaccination and Exemption Reporting Policy

TLU's COVID-19 Vaccination and Exemption Reporting Policy outlines vaccination requirements for students and employees, available exemptions, and processes for submission. This policy is being published in advance of its effective date of August 6, 2021.

Click on the link below to access the vaccination and reporting form through MyTLU (login required) and upload your vaccination record by August 6. If you are choosing one of the exemptions, you will use the same form, but it will need to be notarized before it is submitted.

COVID-19 Vaccination and Exemption Reporting Form (requires MyTLU login)

POLICY FOR STUDENTS:

TLU has a duty to ensure a safe learning environment for students and a safe work environment for faculty and staff. All students, 18-years or older, who are accessing campus resources (e.g., living on campus, in-person learning, accessing campus/community spaces) are required to be fully vaccinated upon move-in* on August 20 for new students and August 23 for returning students. Individuals turning 18 within a semester have two months (60 days) to complete and submit the COVID-19 Vaccination and Exemption Reporting Form. Similar to other immunizations required by TLU and the State of Texas, students will be required to submit vaccine documentation or the exemption document that has been notarized by August 6, 2021, through a confidential and secure form on MyTLU (use link on this page).

*Note: A hold will be placed on your account in early August so you will not be able to move in to your on-campus housing until you have completed and submitted the COVD-19 Vaccination and Exemption Reporting Form.

Exemptions:

  1. Sincerely held religious beliefs protected under Title VII
  2. Medical conditions which make receipt of the vaccine dangerous or otherwise inappropriate (ADA)
  3. Refusal of an FDA Emergency Use Authorized vaccination (FFDCA)
  4. Election to not provide vaccination status or exemption reason to the University (Tx EO-GA-35), provided GA-35 is in effect as of August 6, 2021.

Students who do not provide documentation of the vaccine, or the exemption form that has been notarized, remain eligible to receive university services, but may:

  • Be limited in course registration based on delivery modality and offering locations
  • Be limited in living in on-campus congregate housing
  • Be limited in accessing on-campus facilities and resources

Exemption Forms:

POLICY FOR EMPLOYEES:

TLU has a duty to ensure a safe working environment for employees and a safe learning environment for students. As such, the U.S. Equal Employment Opportunity Commission (EEOC) provided guidance allowing employers to require employees receive an FDA- approved COVID-19 vaccination. As an employee’s vaccination status poses a direct health impact to fellow employees and students, TLU has established a confidential and secure process for employees to submit proof of vaccination or notarized exemption document through a confidential and secure form on MyTLU (use link on this page).

Employees over the age of 18 must provide documentation of their full vaccination by August 6, 2021. New hires must provide documentation within 30 days of hire date. Employees who do not follow the policy as outlined are subject to disciplinary processes as delineated in the Employee Handbook.

Exemptions

The COVID-19 Vaccination and Exemption Reporting Form provides an option to choose one of four qualifying exemption categories. If you choose one of the exemption categories, you will need to save the form and have it notarized before submitting it through MyTLU. Qualifying exemption categories include:

  1. Sincerely held religious beliefs protected under Title VII.
  2. Medical conditions which make receipt of the vaccine dangerous or otherwise inappropriate (ADA).
  3. Refusal of an FDA Emergency Use Authorized vaccination (FFDCA).
  4. Election to not provide vaccination status or exemption reason to the University (Tx EO-GA- 35), provided GA-35 is in effect as of August 6, 2021.

Exemption Form:

Additional Vaccine Information

Vaccination Documentation

Employees who have been vaccinated will complete the COVID-19 Vaccination and Exemption Reporting Form and then upload your vaccine documentation with the form. You will need to scan or take a photo of the following acceptable documentation to upload with your completed form:

  • CDC or similar non-U.S. entity immunization card
  • Healthcare provider immunization record

Not Acceptable at this time:

  • Digital vaccine passport: Due to lack of a secure international standards

Approved Vaccines & Doses

An individual being fully vaccinated under this policy is defined as receiving all required doses of an FDA (or like non-U.S. entity) approved SARS-COV2 (COVID-19) vaccination. CDC Vaccine Recommendations and Guidelines of the ACIP

  • Pfizer-BioNTech (0.3 ml each): two doses at least 3 weeks (21 days) apart, but no more than 6 weeks (42 days)
  • Moderna (0.5 ml each): two doses at least 4 weeks (24-28 days) apart, but no more than 6 weeks (42 days)
  • Jansen, Johnson & Johnson (0.5 ml): one dose

Vaccination Benefits

Based on current CDC guidance (Benefits of Getting a COVID-19 Vaccine), fully vaccinated individuals:

  • Are exempt from quarantining and testing when identified as a close-proximity contact or known exposure.
  • May visit with other fully vaccinated people in private indoor spaces such as offices and residences without wearing masks or physical distancing.

Vaccinated individuals must still follow all community standards including:

  • Use of a masks
  • Social distancing
  • Screening & testing when requested
  • Practicing good hygiene