Click Here to Read Our Latest Updates Regarding COVID-19

Addressing Coronavirus

Addressing Coronavirus

If you have questions that have not been addressed, please email them to semc@tlu.edu.


COVID-19: TLU Campus Update for March 30, 2020 | 10:30 AM

Today marks the first day of online instruction. We realize this is new for all of us, so we encourage everyone to be patient and support each other as we work through this transition. If you have a question that has not been addressed, please email semc@tlu.edu. You may also visit tlu.edu/semc for the latest information as well as previous campus updates.

Here is the latest information and reminders for TLU faculty, staff, and students for Monday, March 30:

Information for faculty and staff:

  • Federal CDC Guidelines: Over the weekend, CDC Presidential Guidelines pertaining to the Coronavirus were extended until April 30. We will follow the federal government’s guidelines so employees who are staying home or working from home should plan on these arrangements until April 30.

Information for students:

  • Moving out of residence halls: To date, 376 students have moved out of their residence hall, so a little over half of total residents. Four groups are scheduled to move out today,and tomorrow starts the second move-out option day for students.Don’t forget to turn in your keys and complete the online check-out form. For questions on the move-out schedule or making alternative arrangements if you are in a stay-at-home area, please email reslife@tlu.edu
  • Room and board adjustments:We are working on a plan for the adjustment for room and board (meal plan) payments that will be shared this week with students and parents.
  • Drop date extended: The final date to drop a class has been extended by three weeks to April 22.
  • Academic Advising: Advising starts today and will last until April 8. Expect emails from your department chair or advisor with additional guidance.

Reminders:

  • Building access across campus: Students’ card access has been deactivated to all buildings but will be reactivated during the move-out times so students can get their belongings from their residence hall.
  • Weston Center access for music students: Music students will have access to the School of Music Building when they also have access to their residence hall. If the scheduled move-out time doesn’t work for a student or the student is a commuter, they should email reslife@tlu.edu to schedule a time to pick up their instrument and/or get their belongings.
  • Bookstore: The TLU Bookstore is accepting online and phone orders only. Please contact bookstore@tlu.edu with questions. A plan for returning rental books is being developed and will be communicated to students closer to the end of the semester.

Stay safe and be well!

TLU Safety and Emergency Response Committee


COVID-19: TLU Campus Update for March 27, 2020 | 2:30 PM

Information specific to students and parents:

  • Moving out of residence halls: We recognize that many of our students live in cities and counties where there are stay-at-home directives, so they are unable to return to campus at this time. We will work with these students on a case-by-case basis to hold their belongings until they are able to come to campus. For questions on the move-out scheduleor making alternative arrangements if you are in a stay-at-home area, please email reslife@tlu.edu
  • Room and board adjustments. We know students and parents are concerned about room and board payments.We are working with a sense of urgency on a plan for the adjustment for room and board payments that will be shared next week with students and parents.
  • Academic Advising: Advising starts Monday, March 30, and will last until April 8. Expect emails from your department chair or advisor with additional guidance.

Information specific to faculty and staff:

  • Please be on the lookout for an email from Human Resources Director Toi Turner regarding a Department of Labor notice and benefit reminders related to the current working environment. We will also be providing "Essential Employee Authorization to Travel" letters for faculty and staff who need to come to campus.

We are working to organize a list of reminders and FAQs on tlu.edu/semc so it is easier to keep up with the most recent information. If you have questions that have not been addressed, please email them to semc@tlu.edu.

Stay safe, be well, and have a great weekend!

TLU Safety and Emergency Response Committee


COVID-19: TLU Campus Update for March 26, 2020 | 2:30 PM

Here is the latest information and reminders for TLU faculty, staff, and students:

  • Update on TLU Nursing students: The three Nursing students who have been in self-quarantine have completed their 14-day quarantine and no longer need to be monitored.
  • Student workers: The only student work that will be done after this week will be remote-only work that has been approved by a faculty or staff supervisor or VP.
  • Campus buildings and services:
    • Building access across campus: Students’ card access has been deactivated to all buildings but will be reactivated during the move-out times announced yesterday so students can get their belongings from their residence hall.
    • Weston Center access for music students: Music students will have access to the School of Music Building when they also have access to their residence hall. If the scheduled move-out time doesn’t work for a student or the student is a commuter, they should email reslife@tlu.edu to schedule a time to pick up their instrument and/or get their belongings.
    • Bookstore: The TLU Bookstore is accepting online and phone orders only. Please contact bookstore@tlu.edu with questions. A plan for returning rental books is being developed and will be communicated to students closer to the end of the semester.

Reminders:

  • Canceled or postponed events:Yesterday we announced the cancelation of our Student Academic Symposium and the Class Ring Ceremony, which were scheduled for April 17. We also announced that Spring Commencement on May 9 will be postponed to August (details to be determined).
  • The latest on housing and residence halls:
    • Residence Halls and students’ belongings. We are providing the opportunity for students to come to campus through a staggered/scheduled plan to get their belongings from their residence halls. Students are not required to get their things if they aren’t able to make their scheduled time or if there is a stay-at-home directive that prevents them from coming to campus. Please refer to the housing move-out schedule.
    • Room and boardadjustments. We know students and parents are concerned about room and board payments.We are working with a sense of urgency on a plan for the adjustment for room and board payments that will be shared next week with students and parents.
  • President Cottrell’s Livestream Town Hall Meeting for students tomorrow: Students and parents are invitedtojoin President Cottrell in a livestream town hall meeting tomorrow at 11 am. We will email students and parents the link for the livestream today.

Helpful Resources and Links from Texas DSHS and CDC:

We realize we are all in different situations depending on where we live and the individual circumstances we are in, soplease be sure tosubmit any questions that have not been addressed to semc@tlu.edu. You can visit tlu.edu/semc for the latest information as well as previous campus updates.

Stay safe and be well!

TLU Safety and Emergency Response Committee

COVID-19: TLU Campus Update for March 25, 2020 | 10:50 AM

Less than two weeks ago, we announced an extension of spring break and the transition to online classes from March 30 to April 8. We indicated at that time that prior to April 8, we would reassess the COVID-19 situation and determine if we would continue online classes or if faculty and students would be able to return to campus. Like all of you, my hope was that we would be able to return our campus and academic life to something closer to normal as soon as possible, and that we could take some time before finalizing further decisions about the remainder of the semester. However, given what we now understand about the Coronavirus pandemic, about the best ways to respond to it, and about the challenges that are presented when decisions are delayed, I am writing today to share some major changes to the remainder of our spring semester.

As you will see in today’s update, we are moving forward with several significant adjustments, made by the President’s Cabinet in consultation with the Safety and Emergency Management Committee and the Faculty Executive Committee. Most significantly, after careful consideration, we have determined that TLU will continue with online classes through the end of the spring semester to ensure the health and safety of our community.

This decision impacts other campus operations, such as residence halls and the TLU Bookstore, as well as university events such as Spring Commencement, Student Academic Symposium, and the Class Ring Ceremony. Here is information specific to each:

  • The university is closing all campus housing for the health and safety of its residents. We are providing an opportunity for students to come to campus (through a staggered/scheduled plan) to get their belongings and move-out of their housing assignment. Please note that if you are in an area that is under a “shelter in place” directive, or you are unable or not comfortable to come to campus at this time, that is not a problem. You may contact Residence Life (reslife@tlu.edu) to arrange access for a move-out date at a later time and your belongings will stay locked in your room or apartment until then.

Click Here to View Housing Move Out Instructions

  • Emergency housing. While there are not adequate resources to assist and monitor students who may become infected, quarantined, or at risk in a residential setting, limited availability of emergency housing for only those students currently on campus during the spring break period will be considered when all other options have been exhausted. Residence Life will be contacting those students with application instructions and deadlines.
  • Room and board adjustments. We know students and parents are concerned about room and board payments.We are working with a sense of urgency on a plan for the adjustment for room and board payments that will be shared next week.
  • The Student Academic Symposium and Class Ring Ceremony set for April 17 have been canceled. The rings will be shipped to TLU, and we will honor the tradition of holding the rings in Chapel overnight. The TLU Alumni office will handle the shipping of students’ rings to the address provided on the order form. Prior to shipping the rings in mid-April, students will have an opportunity to respond to an email from TLU Alumni if they want to change their shipping address.
  • Spring Commencement originally set for May 9 will be postponed to August. More details will be forthcoming and posted to MyTLU and www.tlu.edu/graduation.
  • Academic calendar and deadlines. The academic calendar and specific deadlines, such as the last day to withdraw from class, are being reviewed by the Registrar and the faculty. Any changes to the calendar will be communicated as soon as possible.
  • Academic Advising. As currently planned, academic advising will move forward beginning Monday, March 30.
  • Bookstore. The TLU Bookstore is accepting online and phone orders only. Please contact bookstore@tlu.edu with questions.

Reminders:

  • New staffing work plan for essential campus operations: As of yesterday, we are operating with limited on-campus staff but remain focused on serving our students and faculty as we move into our online learning environment. Along with a limited number of staff members in each major area of campus, the President and all members of the President’s Cabinet are on campus and available to answer questions as needed.
  • President Cottrell’s Livestream Town Hall Meetings this week: Please plan to join President Cottrell in livestream town hall meetings this Thursday, March 26, at 11 am for faculty and staff and Friday, March 27, at 11 am for students. We will send out the links to the livestream meetings today and again tomorrow morning.

Helpful Resources and Links from Texas DSHS and CDC:

Our priority is to share information on the developments around COVID-19 in a timely manner to ensure the health and safety of our community. As we continue to provide these daily updates, we hope you will find them helpful and informative. I realize we are all in different situations depending on where we live and the individual circumstances we are in, so I encourage you to submit any questions that have not been addressed to semc@tlu.edu. You can visit tlu.edu/semc for the latest information as well as previous campus updates.

Please know that all of the decisions we are sharing have been made after careful consideration, recognizing the impact that they have on all members of the TLU community. We are deeply disappointed that we cannot resume campus life as hoped, but we believe a responsible and timely response to our current situation will help us return to the full range of campus teaching, residence life, extracurricular activities, special events and commemorations, and all of the other things that we love about being together at TLU. Until then, please be safe and stay well.

President Cottrell


COVID-19: TLU Campus Update for March 23, 2020 | 10:50 AM

Our priority is to share information on the developments around COVID-19 in a timely manner to ensure the health and safety of our community. If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

Here is the daily update regarding TLU’s response to COVID-19 for Monday, March 23.

  • The President’s Cabinet is meeting today to develop a new staff work plan that reduces the number of staff on campus and moves to a work-from-home arrangement for some employees. Faculty will be able to come to campus but are encouraged to work from home if possible.
  • Access to Academic Buildings: As stated in previous campus updates, academic buildings will be accessible from 8 am to 5 pm Monday-Friday, but those hours do not apply to the Library. The Library is open from 10 am to 2 pm Tuesday-Friday this week for TLU faculty, staff, and students who are on campus. You must show your TLU ID to gain access.
  • Front Row with Verne Lundquist and Bill Raftery on April 23 has been canceled. The Development office has been in contact with table sponsors who have decided to donate their table purchases to support TLU Athletics. We are very grateful to all of our donors for their generosity and understanding during this unusual time. We will announce net proceeds for the event at a later date.
  • The TLU blood drive scheduled for Tuesday, March 24, TLU has been canceled.

Reminders:

  • Access to residence halls and campus apartments: Students should not return to campus during the extended spring break. Residence halls and apartments are accessible for students who are unable to return home but everyone else should remain at home. We will be providing more information regarding residence halls.
  • President Cottrell to host Livestream Town Hall Meetings: Please plan to join President Cottrell in upcoming livestream town hall meetings, so that you can learn what steps TLU has already taken in response to the COVID-19 pandemic and have an opportunity to ask questions as we prepare to move into our online learning environment. A virtual town hall for faculty and staff will take place on Thursday, March 26, at 11 am, and a virtual town hall for students will be held on Friday, March 27 (time TBD). Dr. Cottrell looks forward to being in touch with you in this way and keeping our community bonds strong during this time. Information on how to connect to the livestream meetings will be sent out next week.

Be safe and well,

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 20, 2020 | 9:50 AM

Though today is a holiday at TLU, we thought it would be helpful to send an update to make sure everyone has the most recent information on our work and planning. Since the COVID-19 situation is changing daily, and sometimes hourly, our priority is to share information in a timely manner to ensure the health and safety of our community. If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

Here is the daily update regarding TLU’s response to COVID-19 for Friday, March 20.

  • Texas Governor’s Declaration: We are following the direction issued in the Texas Governor’s declaration yesterday calling for schools, bars, clubs, and gyms to close and for restaurants to offer only to-go service. As a reminder, we will be implementing the following changes:
    • President Cottrell has announced Monday, March 23, will be a TLU holiday to give the President’s Cabinet time to prepare a new staff work plan.
    • On Monday afternoon, we will be announcing a new staffing arrangement that reduces the number of staff on campus and moves to a work-from-home arrangementfor some employees.Faculty will be able to come to campus but are encouraged to work from home if possible.
    • The TLU Fitness Center is closed until April 3. (Though we are encouraging everyone to find safe ways to exercise and stay healthy during this time!)
  • Reminder on access to residence halls and campus apartments: Students should not return to campus during the extended spring break. Residence halls and apartments are accessible for students who are unable to return home but everyone else should remain at home. We will be providing more information early next week regarding access to residence halls.
  • President Cottrell to host Livestream Town Hall Meetings: Please plan to join President Cottrell in upcoming livestream town hall meetings, so that you can learn what steps TLU has already taken in response to the COVID-19 pandemic and have an opportunity to ask questions as we prepare to move into our online learning environment. A virtual town hall for faculty and staff will take place on Thursday, March 26, at 11 am, and a virtual town hall for students will be held on Friday, March 27 (time TBD). Dr. Cottrell looks forward to being in touch with you in this way and keeping our community bonds strong during this time. Information on how to connect to the livestream meetings will be sent out next week.

We hope you enjoy the four-day weekend. We will be back in touch with another campus update on Monday.

Be safe and well,

TLU Safety and Emergency Management Committee

COVID-19: TLU Campus Update for March 19, 2020 | 11:20 AM

Since the COVID-19 situation is changing daily, and sometimes hourly, our priority is to share information in a timely manner to ensure the health and safety of our community. If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

Here is the daily update regarding TLU’s response to COVID-19 for Thursday, March 19.

  • Reminder on access to residence halls and campus apartments: Students should not return to campus during the extended spring break. Residence halls and apartments are accessible for students who are unable to return home but everyone else should remain at home. We will be providing more information next week regarding access to residence halls.
  • University events: The following University events have been postponed or canceled. A list of cancellations or events to be rescheduled is available here: www.tlu.edu/news/additional-event-cancellations-as-of-march-18/. If you have an event that has been canceled or postponed and is not listed, please email semc@tlu.edu.
    • Dramatic Media has postponed the productions of Keely and Du and Endgame. Prof. Dave Legore is hoping to reschedule these events before the completion of the spring semester and encourages patrons to check tludramaticmedia.com for the most up-to-date information.
    • All TLU Music recitals have been canceled until April 8.
    • Bulldog Bound, an event for admitted students, set for April 18 has been canceled. The Admissions team is in the process of creating virtual events for admitted students and their families as well as high school juniors who are starting or continuing their college search.
  • Admissions updates: The Office of Admissions will extend the May 1 enrollment deposit deadline to June 1 for incoming students. TLU understands that incoming students and their families may need additional time and support to finalize the college enrollment process.
  • Library clarification: The Library is open from 10 am to 2 pm next week for faculty, staff, and students (those who are unable to return home) who need to access resources for class preparation. Faculty, staff, and students will need to show their TLU ID at the front desk before entering. The Library is not open to the public.
  • President Cottrell to host Livestream Town Hall Meetings: Please plan to join President Cottrell in upcoming livestream town hall meetings, so that you can learn what steps TLU has already taken in response to the COVID-19 pandemic and have an opportunity to ask questions as we prepare to move into our online learning environment. A virtual town hall for faculty and staff will take place on Thursday, March 26, at 11 am, and a virtual town hall for students will be held on Friday, March 27 (time TBD). Dr. Cottrell looks forward to being in touch with you in this way and keeping our community bonds strong during this time. Information on how to connect to the Livestream meetings will be sent out next week.
  • Coronavirus information from Blue Cross Blue Shield: Director for Human Resources Toi Turner has shared the attached flier, "Coronavirus and What it Means," from BCBS for everyone’s reference. It is available in English and Spanish.

Tomorrow is a university holiday so we don’t anticipate sending out an update unless circumstances warrant it. We will be back in touch with another campus update on Monday.

Be safe and well,

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 18, 2020 | 10:20 AM

Since the COVID-19 situation is changing daily, and sometimes hourly, our priority is to share information in a timely manner to ensure the health and safety of our community. If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

Here is the daily update regarding TLU’s response to COVID-19 for Wednesday, March 18.

  • Guidance regarding social distancing and interaction with TLU Nursing student who was in direct contact with person who tested positive for COVID-19:
    • Because our Nursing student had direct contact with a person who has tested positive for COVID-19, she is self-quarantining from the exposure date, Thursday, March 12, until Thursday, March 26. She is taking her temperature twice daily and reporting results to hospital staff (where she was doing clinicals) and TLU staff and remains asymptomatic.
    • TLU staff and students who were in extended contact with the student (eating lunch with her, meeting with her) have been notified and are distancing themselves from the rest of the campus or working from home until Thursday, March 26.
  • Community Music Academy (CMA): CMA has also extended its spring break and will not hold classes or lessons until April 8.
  • TLU Spring Choir Tour: The Choir tour scheduled for Austin, Fredericksburg, and a home concert at the TLU Chapel has been canceled. As of now, the home concert has been rescheduled for April 21.
  • IT system maintenance: MyTLU will be unavailable Wednesday, March 18, from 5:30 to 9 pm for routine system maintenance. Email will still be available.

We will be sending out another daily update tomorrow.

Be safe and well,

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 17, 2020 | 12 PM

Since the COVID-19 situation is changing daily, and sometimes hourly, our priority is to share information in a timely manner to ensure the health and safety of our community. Sometimes the speed of our communications may require us to update incomplete or conflicting information in subsequent updates.We appreciate your understanding and assure you that we are focusing on providing clear and consistent information in the timeliest manner possible.

If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

Here is the daily update regarding TLU’s response to COVID-19 for Tuesday, March 17.

  • TLU Nursing updates and developments:
    • Nursing students: Yesterday we shared news about three TLU nursing students and exposure to a hospital intern who has since tested positive for coronavirus. After we sent the communication, we learned only one student had direct exposure with the intern. Although the other two students did not have direct contact with anyone testing positive for coronavirus, the hospital recommended quarantine as a precautionary measure since the students were working on a floor with two patients who are awaiting COVID-19 testing. Those two students live off campus and are self-quarantining. The student who had direct contact with the intern remains asymptomatic and is also self-quarantining and working with the health department for temperature monitoring.
    • Nursing clinicals: Nursing Director Carolyn Lewis and the TLU Nursing faculty have canceled clinicals effective immediately and lasting until March 30. The Nursing faculty will meet on Monday, March 23, to re-evaluate the situation and decide on a plan moving forward.
    • TEAS Exams: The Test of Essential Academic Skills (TEAS), an admissions test used by many nursing programs, will be held at TLU on March 19 and 23 as well as several dates in April (see exam dates at www.tlu.edu/nursing). TLU Nursing will continue to host this exam for students since there are typically fewer than five people at a time who take the exam. If anything changes, we will notify students and update the Nursing web page.
  • Library hours: Yesterday we noted that academic buildings will be accessible from 8 a.m. to 5 p.m. Monday-Friday (unless the campus is closed for a holiday), but those hours do not apply to the Library. The Library is closed as planned for Spring Break this week but will be open from 10 a.m. - 2 p.m. next Monday through Friday (March 23-27).
  • TLU’s Pedagogy Conference, scheduled for May 13, will be cancelled. Dr. Chris Bollinger will provide further details to presenters and invitees.
  • Student Academic Symposium and Ring Ceremony: We expect to have a decision regarding the Student Academic Symposium and Ring Ceremony (both originally scheduled for April 17) by the end of next week.
  • May Commencement in light of new CDC recommendations for gatherings: As of today, we have not made a decision regarding our May 9 Commencement. We realize students and families make plans well in advance so we will be evaluating options and making some decisions as soon as possible.
  • Reminder on access to residence halls and campus apartments: Students need to return home during spring break, the extended spring break, and from March 30 - April 8 when all classes will be held online. Residence halls and apartments are accessible for students who are unable to return home. Everyone else should remain home until the university makes a decision if students will return to campus after April 8 or complete the spring semester online.
  • Semester extension: Some students have asked if the semester will be extended by one week due to the extension of spring break. We are not anticipating any changes to the calendar for the spring semester at this time.

We will provide another update tomorrow.

Stay well and be safe!

TLU Safety and Emergency Management Committee (SEMC) 


COVID-19: TLU Campus Update for March 16, 2020 | 1:30 PM

Here is the daily update regarding TLU’s response to COVID-19. If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

  • Coronavirus exposure: During their regular clinicals at a San Antonio hospital last week, three TLU nursing students were exposed to a hospital intern who has since tested positive for coronavirus. The studentsare asymptomatic andhave had minimal interaction with other students and staff,andthey willself-quarantineat home. TLU Nursing is working with the San Antonio hospital to schedule coronavirus testing for the three students.
  • Staff self-quarantining: We have a few staff members who have traveled to places that have confirmed cases of coronavirus; while these employees are asymptomatic, they have decided to self-quarantine for 14 days. We support their decision and encourage other employees and students to do the same as needed.
  • Access to academic buildings: For the reminder of this week, students will have card access to all academic facilities from 8 am to 5 pm. Access ends at 5 pm to allow for additional cleaning by our Facilities staff.
  • CDC guidelines: We are following the CDC’s recommendation to cancel or postpone in-person events that consist of 50 or more people for the next 8 weeks.
  • TLU guidelines concerning guests on campus:Our campus remains open for essential operations, but we are discouraging staff from inviting prospective students, their families, and guests to campus.
  • Admissions and recruiting: The admissions team has canceled group visits, TLU Preview, and is not hosting individual visitors at this time. Admissions is using this week to prepare videos and other multi-media content to offer admitted students and prospective students a virtual visit experience. Students and their families will also be invited to register for Zoom meetings with their admissions representative.
  • SACSCOC notification: SACSCOC has given permission to schools toincrease theironline classesin the current environment, and TLU has provided our notification that we are moving forward with online classes.

We will have another meeting and daily update on Tuesday, March 17. If you have questions in the meantime, please send them to semc@tlu.edu.

Thank you for your attention to these details and for working with us through these unusual circumstances. Please stay safe and well!

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 13, 2020 | 11:30 AM

If you have any questions that have not been addressed, please email them to semc@tlu.edu. Visit tlu.edu/semc for the latest information as well as previous campus updates.

Please remember that students are discouraged from returning to campus during spring break or the period of online instruction, unless they are unable to leave campus. In those special cases, we will provide housing and dining services to students as needed.

  • Spring Break Expectations: TLU will be on a two-week spring break March 16-27. During this time, no classes will be held or administered remotely. Faculty will have the second week of break (March 23-27) to finalize preparations for remote delivery and then will re-start classes on Monday, March 30.
  • Semester Schedule: At this time, there are no plans to extend the semester schedule beyond its original end date.
  • Campus building access: Academic buildings, except for Beck and the Alumni Student Center, are closed as usual during spring break. There have been questions about building access during the extended spring break (March 23-27). Since faculty will be working to convert their classes to online delivery during this time, all academic buildings will be open as usual. Faculty and students will have access to academic buildings as normal beginning March 23.
  • Blumberg Memorial Library: The library will be closed as planned the first week of spring break (March 16-20). We will provide further information next week on a modified schedule for the library for March 23-April 8.
  • Access to computer labs: Computers and printers in the ASC will remain accessible to students during and after spring break. Computer labs in academic buildings (Tschoepe, Langner, etc.) will be open for students when classes go online beginning Monday, March 30. There are also departmental computer labs available to students. Please talk to your professor about access to departmental labs.
  • Clinicals and internships: We have several departments that will be continuing their clinicals and internships during the extended spring break. Students are encouraged to be in contact with their professors and community partners. Do not assume anything is canceled without checking with your professor first.
  • Choir Tour: At this time, the spring Choir Tour is scheduled to take place. Further details and updates will be provided next week.
  • Athletics: The softball doubleheader with Trinity is still scheduled for a noon start at TLU this Saturday, but all other games have been canceled or suspended by the SCAC effective Monday, March 16, until further notice. The NCAA has canceled all championship games.
  • Fitness Center: The Fitness Center will be open as usual during spring break and moving forward. Be sure to check MyTLU for hours of operation since they are adjusted for spring break.
  • Student workers: There are some departments who had already planned for student workers to work during spring break and beyond. Vice Presidents will make the final decision about essential vs. non-essential work for students. We discourage having student workers on campus unless it is absolutely essential to getting daily tasks completed.
  • SAT, Volunteer Tax Clinic and other events: We have canceled the SAT testing that was scheduled to be held at TLU on Saturday as well as the Volunteer Tax Clinic. There is information about both on the home page of www.tlu.edu. If you are canceling an on-campus event that hasn’t already been mentioned, please notify Susan Rinn at srinn@tlu.edu, Kathy Hewell at khewell@tlu.edu, and Ashlie Ford at aford@tlu.edu so we can share the information with Facilities, in our daily updates, and on the website.

We will have another meeting and daily update on Monday, March 16. If you have questions in the meantime, please send them to semc@tlu.edu.

Thank you for your attention to these details and for working with us through these unusual circumstances. Please stay safe and well!

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 12, 2020 | 1 PM

From President Cottrell to TLU Faculty, Staff, and Students:

While there are no confirmed cases of COVID-19 on the TLU campus or in the Seguin community, we are taking precautions to ensure the health and well-being of faculty, staff, students, and the Seguin community. We believe we have a responsibility to institute proactive health and safety measures to decrease the spread and potential exposure of COVID-19 to vulnerable populations.

The Safety and Emergency Management Committee (SEMC), along with the President’s Cabinet and Faculty Executive Committee, met this morning to discuss plans for classes, events, travel, and other situations that may be impacted by COVID-19.

I want to assure everyone that the measures we discussed today were not made lightly, but we believe they are necessary at this time. Because the situation is very fluid, we are committed to providing our campus community with daily updates going forward. Please read these updates carefully so that you are aware of all plans for the remainder of the semester.

MEASURES DISCUSSED & DECIDED ON MARCH 12, 2020

CLASSES

We will extend spring break by one week so students will now be out from March 16 to March 27.

  • The week of March 23-27 will be used for faculty to prepare to convert their classes to online classes.
  • From March 30 to April 8, students will attend classes online.
  • Prior to April 8, we will assess the COVID-19 situation and determine if we continue with online classes or if students can return to campus.

CAMPUS EVENTS

  • Athletic Events: Outdoor athletic events are still scheduled as of this time, but we are expecting further direction from our conference on this tomorrow (and two schools – Trinity University and Colorado College – have already announced plans to suspend play prior to the end of March).
  • Music, Cultural Events, and Academic Events: The faculty lead on specific music, cultural, and academic events will be making decisions on a case-by-case basis, in consultation with the VPAA and President, and then sharing with our community.
  • Student Activities & Events/Residence Hall Programming: All student activities, events, and programming related to Student Activities/Student Life & Learning are canceled until April 8, when the continuation of online classes will be reassessed.
  • Spring Commencement on May 9: As of now, we plan to hold Commencement on May 9 as scheduled. We will continue to assess as we get closer to that date.
  • Group visits to campus: Effective today, the Office of Admissions is canceling all high school and middle school group visits for the rest of the semester. Admissions visit programs: The Office of Admissions is canceling TLU Preview, one of our largest admissions visit programs, set for March 28. We are reaching out to all students who have registered to let them know we’ll be rescheduling or reassessing how we host large groups of students and families over the next few weeks. At this time, we are still planning to host Bulldog Bound on April 18.

TRAVEL

  • International travel: The Choir Tour trip to Spain and the faculty-led trip to Netherlands/Belgium/France, both scheduled for May, have been canceled.
  • TLU students currently abroad: We have one student in Spain who is returning home this week and another student who will stay in Ireland for now. The student returning from Spain will finish coursework online from home.
  • Traveling to Level 3 countries: Anyone traveling to Level 3 countries will be required to self-quarantine for at least 14 days after returning home as advised by the CDC.
  • University-sponsored domestic travel to conferences: Many conferences have already been canceled, and we do not advise employees to travel at this time.
  • Travel on personal time (domestic or international): We encourage everyone to research and know the risk of traveling both domestic and internationally. There is a risk of not being able to return home or being quarantined for some time.

GUIDANCE FOR STUDENTS

Students are discouraged from returning to campus during the period of online instruction; however, housing and dining will be available for students who are unable to leave campus.

  • Housing: For students who are unable to go home during the extended spring break or beyond, housing will be available. Please work directly with your area coordinator.
  • Dining: Hein Dining Hall and Lucky’s are closed as usual for spring break beginning tomorrow at 2 pm. Beginning Monday, March 23, at 8 a.m., Lucky’s will open for limited operation for students who are unable to return home during the extended break and while classes are conducted online.
  • Fitness Center/Campus Recreation: Hours will be limited but the fitness center will remain open. Always check MyTLU for the latest updates and hours.

GUIDANCE FOR FACULTY

The extended break will be used to provide training, support, and resources for faculty to transition their coursework to online delivery.

  • Faculty will have access to campus buildings and their offices during the extended break and after.

GUIDANCE FOR STAFF

The TLU campus remains open and staff will continue to come to work, unless you are sick. Any changes to services or staff needs will be assessed and determined on an ongoing basis.

  • Employees who are in high-risk or vulnerable populations should consult with their direct supervisor regarding work-at-home flexibility or other arrangements. The Vice President for your area will make the final determination.
  • Our Facilities staff will take additional measures during this time to disinfect doorknobs, surfaces, and other high-touch areas with industrial-strength solutions.

Our Safety and Emergency Management Committee continues to monitor the situation and is participating in daily calls with the Texas Department of State Health Services (DSHS). We will follow guidelines provided by the Centers for Disease Control (CDC), the Texas DSHS, and local health districts to ensure we are playing our part in reducing community spread of COVID-19 into communities across the country. If you have additional questions, please email semc@tlu.edu.


COVID-19: TLU Campus Update for March 11, 2020 | 4:30 PM

TLU recognizes that other universities in our area are currently on spring break and have decided to extend their breaks for an additional week.

As we get ready to start our spring break (March 16-20), we want everyone to know that our Safety and Emergency Management Committee (SEMC) is monitoring the COVID-19 outbreak as the situation is developing on a daily basis.

The SEMC, President’s Cabinet, and faculty executive committee will meet tomorrow morning to discuss the latest developments and TLU’s response plan.

At this time, we have not made any decisions pertaining to closures or cancellations after spring break. The President will be sending out another communication to campus early tomorrow afternoon with the latest updates and plans for our community over the next few weeks.

If you have questions that are not answered through this communication or the information we will post on tlu.edu, please email the SEMC at semc@tlu.edu. The appropriate person on the committee will answer your question within 24 hours.

Thank you for your patience and commitment to keeping our community safe!

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 9, 2020 | 5:30 PM

As the potential impact of COVID-19 to our local region and community continues to develop, we want to reinforce our commitment to ensuring the health and safety of our students, faculty, and staff, and the importance of keeping everyone informed as the situation unfolds.

Our Safety and Emergency Management Committee ( SEMC) chaired by Bill Senter, Interim VP for Administration and member of the President’s Cabinet, is monitoring the coronavirus on a daily basis and is providing regular updates to Dr. Cottrell and the Cabinet. The SEMC continues to work with local agencies to ensure the safety of our campus and has created this web page for COVID-19 information and ongoing updates.

While there have been no reported cases of coronavirus in Seguin or on the TLU campus, we remain committed to keeping our campus and community informed with the latest information and recommendations issued by the Texas Department of State Health Services as well as local health entities for Guadalupe County (Public Health Region 8) and Bexar County (San Antonio Metropolitan Health District). The San Antonio Metropolitan Health District has set up a COVID-19 hotline at 210-207-5779 for specific questions that may arise.

The Centers for Disease Control and Prevention (CDC) and the Texas Department of State Health Services is reminding all of us to take simple actions to slow the spread of respiratory infections and protect our community members who are at higher risk, such as the elderly and those with underlying health conditions. They include:

  • Wash your hands often, avoid touching your face, cover your cough with your arm or a tissue, and disinfect surfaces.
  • Avoid shaking hands and practice social distancing by keeping a 3-foot distance from each other.
  • If you are sick, please stay home.
  • Know the symptoms of novel coronavirus infection: fever (100.4F or more) and a dry cough; not a runny nose, typically. Over time, shortness of breath. Only people who are seriously ill are candidates for COVID-19 testing at this time. Remember that we are in cold and flu season. COVID-19 symptoms are similar to these more common infections—it is far more likely that anyone with respiratory symptoms is suffering from a cold or flu.
  • Avoid non-essential travel to Level 3 areas: China, Italy, Iran, and South Korea. If you are planning on traveling internationally, visit the CDC website at https://wwwnc.cdc.gov/travel for updated travel advisories and necessary precautions to stay safe and healthy during travels.

We recognize there are several athletic and university events as well as study abroad trips that may be impacted in the next several weeks or months, but we have not canceled any TLU events or trips at this time. Please continue to check your email and www.tlu.edu/semc for updates on events and trips.

Any recommendations and decisions regarding classes will come from the President and VPAA in consultation with the faculty association. Rodrick Shao or Bill Senter can provide some virtual recommendations if faculty want to explore various options for their classes.

As news develops that affects citizens in Guadalupe and neighboring counties, we will share what we know as well as any potential impacts to TLU faculty, staff, and students.

Thank you for your attention and interest in keeping our community healthy and safe.

Thank you,

TLU Safety and Emergency Management Committee


COVID-19: TLU Campus Update for March 3, 2020 | 5 PM

Memo from President Cottrell:

As many of you have most likely seen, San Antonio Mayor Ron Nirenberg issued a health emergency for the city yesterday after a woman who tested positive for coronavirus (COVID-19) visited North Star Mall on Saturday evening. While this news is worrisome, local health officials have said there is a low risk of exposure.

I want to reassure everyone who lives and works on our campus that we are actively monitoring the virus situation as it develops and are enacting contingency plans to ensure students, faculty, and staff are safeguarded while continuing to provide for learning and critical campus functions. There is no reason for panic, but it does make sense to plan well in this situation. To that end, TLU’s Safety and Emergency Management Committee (SEMC), chaired by Interim VP for Administration Bill Senter, is meeting frequently to review our emergency response plan and to ensure coordination across campus departments.

Some key steps taken so far include:

  • Charla Bailey, director for international education, is in contact with the small number of TLU students who are currently studying abroad. One student is returning from Italy since the program partner decided to send students home. We have two groups of students scheduled to travel abroad in May, so we are monitoring information as it is released on the Centers for Disease Control website, including destination information and precautions that can be taken. No decision has been made to cancel these trips, but we will continue to follow reports on the countries to be visited and will make sure timely decisions are made if needed.
  • The SEMC has established a coronavirus response team as well as notification protocol in the event of a confirmed case of coronavirus that could potentially impact the TLU community. The notification protocol includes coordination with local and state agencies as well as faculty, staff, students, and parents.
  • In addition to notification and safety protocol, the SEMC has contingency plans for housing, campus dining, and on and off-campus events. Any decisions related to classes would be determined by the VPAA and the President, in consultation with faculty.
  • Cathy Anderson, campus nurse, has posted information about coronavirus on MyTLU>Student Life>Health Services.
  • As spring break is less than two weeks away, I encourage everyone to stay informed by checking the Centers for Disease Control website which includes destination information and precautions that you can take to help contain the spread of the virus. Regardless of your spring break plans, it is important to proactively minimize the spread of viruses through good hygiene that includes:
    • Washing your hands often with soap and water for at least 20 seconds. If soap and water aren’t available, use an alcohol-based hand sanitizer.
    • Avoid touching your eyes, nose, and mouth with unwashed hands.
    • Avoid close contact with people who are sick.
    • Stay home when you are sick.
    • Cover your mouth and nose with the inside of your elbow when you cough or sneeze.

I have asked Sarah Story, VP for Admissions, Marketing & Communications, to serve as the point person for ongoing communications and updates regarding the coronavirus and its implications for our campus community. She will share information through this web page as well as MyTLU, email, and social media as appropriate.

If you have questions that are not answered through this communication or the information we will post on tlu.edu, please email the SEMC at semc@tlu.edu. The appropriate person on the committee will answer your question within 24 hours.

As we hope for the best in this serious situation, we will continue to monitor all developments to keep everyone informed on the potential impact of the coronavirus on TLU.

Thank you,
President Cottrell